Administrative Officer

JOB RESPONSIBILITIES

To support reception duties, visitors’ management and coordinate and sorting of all incoming mail.
To answer calls from the public and provide accurate, satisfactory answers to their queries and concerns.
To handle end-to-end administrative matters.
Ensure proper filing, documentation and data entry as directed.
To send/collect letters and other documents to the Post Office daily.
Sort and distribute incoming mail.
Other ad-hoc duties as assigned (e.g. banking, collection/dispatch of documents etc.).
To apply administrative policies, processes, and practices (Corporate governance).
To manage office inventory, track and monitor office inventory to ensure office functionality using Odoo Inventory Management System.
Submit admin-related invoices in the AG system and expense tracking.
To support and maintain contract e-filing system.
To execute new projects for the Admin department.
To participate in Task Forces and/or committees assigned by the Manager of Finance & Admin and/or Assistant Director of Corporate Services, when necessary.
To assist in events planning (eg Board meetings, company events etc).
To ensure/ support/ monitor the relevant SOPs and/ or participate in the internal or external audit requirement or MSF case management/ audit process.
To monitor, update and track Admin expenses and provide regular updates to Manager of Finance & Admin and/or Assistant Director of Corporate Services.
To monitor and track the budget allocated.
Any other duties assigned.